What data management and sharing costs can I include in my grant?

Answered By: Julie Goldman
Last Updated: Sep 23, 2022     Views: 9

Reasonable, allowable costs may be included in NIH budget requests for:

  • Curating data
  • Developing supporting documentation
  • Formatting data according to accepted community standards, or for transmission to and storage at a selected repository for long-term preservation and access
  • De-identifying data
  • Preparing metadata to foster discoverability, interpretation, and reuse
  • Local data management considerations, such as unique and specialized information infrastructure necessary to provide local management and preservation (for example, before deposit into an established repository).
  • Preserving and sharing data through established repositories, such as data deposit fees.
    • If the Data Management & Sharing (DMS) plan proposes deposition to multiple repositories, costs associated with each proposed repository may be included.

Budget requests must NOT include:

  • Infrastructure costs that are included in institutional overhead (for instance, Facilities and Administrative costs) 
  • Costs associated with the routine conduct of research, including costs associated with collecting or gaining access to research data. 
  • Costs that are double charged or inconsistently charged as both direct and indirect costs 

On the proposed budget for data management and sharing, peer reviewers may provide comments on the reasonableness of the budget, but these comments will not impact the score. Peer reviewers will only use the information found in the budget justification to determine whether the requested DMS costs are reasonable and will not be provided with the separate DMS Plan attachment.

Read the NIH Supplemental Information on Allowable Costs for Data Management and Sharing

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